Definitions

In these regulations the term "Exhibition" in all cases refers to the Exhibition being held in conjunction with the ‘18^th International Congress of the European Association for Endoscopic Surgery (EAES) hosted by the EAES.  The term "Sponsor" includes any person, firm, company, association, organization and its employees, servants or agents to whom space has been allocated for the purpose of exhibiting at the Exhibition based on the respective Sponsor package. The term "Organizers" means EAES Events B.V. on behalf of the Organizing Committee of the 18^th International Congress of the European Association for Endoscopic Surgery (EAES) hosted by the EAES. The term "Premises" refers to those portions of Geneva Pal Expo licensed to the Organizers.

Dates and Hours of Opening

The Exhibition will be at the Geneva Pal Expo and will be open during the following hours:

Applications for and Allocation of Stand Space

Applications for Sponsor package(s) must be made on the form provided which should be returned to the Organizers as soon as possible with your payment. Acknowledgement of the booking and an invoice as your receipt will be sent to you by return. Please note all rates are excluding VAT and exclusive of any services or extras.

The Organizers regret that it is not possible for applicants to select the exact position of their stand(s) although it will help the Organizers if applicants will indicate on their application forms their preferred location.

Attention will be paid to the order in which forms have been received when allocating space.

Notification of stand(s) allocated will be circulated to Sponsors as soon as possible after the end of February 2010.

The Organizers reserve the right to refuse any application or prohibit any exhibit without assigning any reason for such refusal or prohibition.

A Sponsor may not, except by express written permission of the Organizers, display or give credit directly or indirectly to any goods, products or services other than his own or his named principal's.

The display or acknowledgement or credit or advertisement indicating membership of any Organization, Society or Trade Association is not allowed except by express written permission of the Organizers.

Terms of Payment

A 50% deposit of the total package fee must be forwarded with the application for Sponsor package(s). Payment in full is due by 1 March 2010. A VAT invoice will be issued as your receipt. All payments must be made by bankers draft in EURO ONLY and made payable to ‘EAES Events B.V in. Congress’.

Cancellation or Reduction of the Sponsor package

A Sponsor canceling his Sponsor package(s) once his application has been received and acknowledged is liable for the total booking charge. Cancellation charges are given on the Booking Form.  In the event of an application being refused by the Organizers previous deposits will be returned to the applicant in full.

Bankruptcy or Liquidation

In the event of a Sponsor becoming bankrupt or entering into liquidation (other than voluntary liquidation for the purpose of amalgamation or reconstruction) or having the receiver appointed, the contract with such a Sponsor will terminate forthwith, the allotment of Sponsor package(s) will be cancelled and all sums paid by the Sponsor under contract shall be forfeit.

Sub‑letting

Sub‑letting or licensing the use of stand space is not permitted, neither may the products or service of firms not exhibiting in their own rights be promoted or displayed as exhibits, except where the Sponsor is the SOLE Swiss selling agent for such products or firms, or express written permission has been obtained from the Organizers.

Occupation of Stand Space

The Sponsor, his servants, agents, employees and contractors may enter the building at a time nominated to them for the purpose of stand fitting and dressing.  In the event of a Sponsor failing to take possession of his stand the Organizers have the right to relet the stand and all moneys paid shall be forfeit.  All exhibits, displays, stand fittings and materials must be removed from the Building by 24.00 on Saturday 19^th of June 2010.

Installation and Removal of Exhibits

Sponsors will be advised of when they may commence fitting up and arrangement of exhibits. Sponsors are prohibited from commencing such fitting up until the time nominated to them. The Organizers will use their best endeavours to adhere to the nominated date for the commencement of Sponsor’s work but will accept no responsibility for any costs, claims or expenses arising from any variation to such date. Exhibits which do not reasonably satisfy the Organizers shall be modified forthwith by the Sponsor in such manner and within such time as the Organizers may require and in default the Organizers may remove such exhibits at the expense of the Sponsor who shall forfeit all sums paid by way of deposit, rental or otherwise. Exhibits may not be removed until the Exhibition has been closed. Any special arrangements for installation or removal of exhibits must be made in consultation with the Organizers.

Stand Construction and Services

The Organizers will appoint official contractors to undertake the following work:

Shell-scheme stand construction, electrics, provision of water and waste services, compressed air services, furniture, floral arrangements, carpeting and all other services. No other contractor will be permitted to undertake any of this work.

Obstructions of Gangways and Open Spaces

Sponsors will not be permitted to display exhibits in such a manner as to obstruct the light or impede or project over gangways or affect the displays on neighboring stands. Gangways must at all times be kept clear and free for passage. Any Sponsor who continues to cause a nuisance or obstruction after notice has been given will be liable to have his stand cleared by the Organizers at the Sponsor's own risk and expense.

Trade Union Labour

All stand fitting construction or display work should be carried out by members of the appropriate Trade Union recognized by the Exhibitions Industry at rates of pay and overtime in accordance with the terms of the Working Rules agreement currently in force.

Electrical Requirements

Lighting and power services will be available to the Sponsor through the official electrical contractor. A schedule of these services will be available once application has been made. Sponsors may provide their own electrical fittings where such fittings are in the form of made up units, showcases and/or signs complete and ready for connection to the mains supply in accordance with the specifications set out by the management of the premises. Sponsors whose display requires plumbing, compressed air or heavier weight loading are advised to contact the Organizers before selecting their preferred site.

Dangerous Materials and Exhibits

The Sponsor must conform to the conditions concerning explosives and dangerous combustible materials as laid down by the Organizers and every appropriate authority or the item will be removed from the building at the Sponsor's risk and expense.

Fire Precautions

In accordance with the requirements of every appropriate authority, all materials used in construction work display material etc., must be effectively flame proofed or made of non flammable materials. Drapes and curtains must be at least 150mm clear of the floor. Fire extinguishers will be provided by the Organizers in the areas and placed, as regulations require. The Sponsor must comply with all reasonable instructions given by the Organizers or any appropriate authority to avoid the risk of fire.

Security

The Organizers will arrange for full security services throughout their tenancy of the Premises and Sponsors must obey all reasonable requests of both the Organizers and the Security Services in all cases.

Damage to Premises, Fixtures Fittings and Shell-scheme

No nails, screws, or other fixtures may be driven into any part of the Halls including floors nor may any part of the Premises be damaged or disfigured in any way. Should any such damage occur the Sponsor concerned will be invoiced for any reparation charges incurred.

Cleaning

The Organizers will arrange for the daily cleaning of public areas outside Exhibition opening hours.

Storage

There are no storage facilities available within the Exhibition area and Sponsors are advised to make their own arrangements for removal and storage of packing cases, etc. Under no circumstances may packing materials of any kind be left in the aisles or on the stands.

Insurance

Sponsors are reminded of the need to consult their Insurance Company or Insurance Broker to cover themselves fully against All Risks at the Exhibition. Particular attention is drawn to the need for the following:

Abandonment Insurance

Sponsors should note below that the Organizers are not obliged to return any moneys paid for space in the event of cancellation or restriction of the Exhibition.

Stands/Fixtures and Similar Insurance

All Risks on loss or damage to Sponsor's property fixtures fittings and all other property of a similar nature such as personal property of directors principals and employees whilst on the Premises and transit risks to and from the Exhibition.

Failure to Vacate

If the Sponsor should fail to remove all his property or otherwise fail to vacate the Exhibition premises on 19^th of June 2010 by 24.00 hrs due to any cause whatsoever, the Sponsor shall be fully responsible for any penalties imposed by the Premises or any other losses and costs incurred by the Organizers as a result of the Sponsor failing to vacate the premises by the agreed time and without prejudice to any other right or remedy of the Organizers, the Organizers may remove any property of the Sponsor left at the Exhibition Hall by the Sponsor after the said time and the costs of such removal shall be paid by the Sponsor to the Organizers on demand.

Public Liability

Liability to the public may arise out of the Sponsor's activities and should be covered by insurance. Insurance should be affected with the minimum delay.

Liability

Whilst the Organizer will endeavour to protect exhibition property whilst on display at the Exhibition it must be clearly understood that the management of the Premises, the Organizing Committee and the Organizers cannot accept liability for any loss or damage sustained or occasioned from any cause whatsoever.

Sponsors will be responsible for all damage to property and for any loss or injury caused by them or their agents or employees and will indemnify the Organizers against all claims and expenses arising there from.

In the event of it being necessary for any reason whatsoever for the Exhibition to be abandoned postponed or altered in any way in whole or in part of if the Organizers find it necessary to change the dates of the Exhibition, the Organizers shall not be liable for any expenditure loss or damage incurred by a Sponsor or exhibition contractor resultant upon such change.

Nor shall the Organizers be liable for any expenditure loss or damage resultant upon the intervention of any Authority which restricts the use of the Premises in whole or in part in any manner whatsoever.

Sponsors Technical Manual

Further technical information concerning the Exhibition together with order forms for all ancillary services available to Sponsors will be forwarded to Sponsors following final stand allocation in March, 2010.

General Conditions

The Organizers are responsible for the control of the Exhibition Areas. Sponsors are responsible for the control of their own stands. The decision of the Organizers is final and decisive on any question not covered in the foregoing regulations. Sponsors must comply in all respects with the requirement of every appropriate authority, with the Terms of Agreement by which the Organizers may occupy the Premises and with policies of insurance effected by the Organizers.

Jurisdiction

It is agreed that in all matters in dispute the jurisdiction of the Netherlands will be enforced.