EAES Sponsorship Policy

·          Sponsorship agreements are only valid and are binding on the receipt of signed sponsor contracts.

·          Sponsoring fees need to be received no later than 14 days upon issue of official invoice.

·          EAES does not guarantee exclusive sponsorship of any activity or for any industry, product or service category unless agreed by all parties.

·          If a sponsored activity is cancelled or benefits become unavailable, EAES will endeavor to provide an alternative activity or benefit to the value of that activity or benefit.  Refunds to that value will only be given if EAES cannot provide the Sponsor with an acceptable alternative activity or benefit.

·          If the Sponsor withdraws from any activity included in the specific Contractual agreement, cancellation policies as outlined in the contract applies.

·          Sponsor will not engage in specific individual arrangement with any EAES faculty and/or executive members and dignitaries without written consent by EAES Executive Congress Organizers.

·          Any presentation on the stand that is promoted to the general delegates is seen as a satellite symposium and falls under the category Satellite symposia and must be included in the sponsorship agreement.

·          The Sponsor must submit to EAES for its approval any promotional literature, advertisements and advertising material that the Sponsor proposes to use in connection with marketing its sponsorship of an activity prior to its distribution.

·          Sponsorship of any EAES activity does not carry with it the right for the Sponsor to claim EAES specific endorsement of its products or services.

·          The Sponsor will not hold itself out as a sponsor of EAES or any other event, product, activity or publication of EAES other than the activities specified in the Agreed Sponsorship Contract.

·          EAES Logo. The Sponsor must not use the EAES’s name or logo or any name, logo, brand or sub‑brand which EAES may use in the future in any promotional material or otherwise unless EAES has approved the proposed use in writing in advance and the use is for purposes related to the Sponsorship.

·          Sponsor Logo. The Sponsor grants EAES the right to use its logo for marketing and promotional purposes in connection with activities set out in the Agreed Sponsorship Contract and in its relationship with EAES.

·          Both parties undertake not to use each Party’s logo in any way that would denigrate from or disparage the other party or any of the other party’s products or services.

·          The Sponsor must comply with all applicable laws and regulations insofar as they affect the Sponsorship.

·          EAES and the Sponsor agree with each other that each of them will not disclose the confidential information to any other person, firm or corporation or make any use of the confidential information for any matter unrelated to this Agreement without the prior consent of the other party hereto. This Clause shall survive the termination of this Agreement.